Vendors ask us about advertising for free
in our Flutie Bags!
Application
Requirements
LogJaM Arts, Inc. P.O. Box
38, Tahlequah, Oklahoma 74465 (Hereinafter referred to as the
"ORGANIZER"), and
(Applicant will here after be referred to as the "VENDOR").
APPLICATION REQUIRMENTS:
1. Two digital images of work
must be submitted via email: okflutefest@yahoo.com OR via mail to
LogJaM Arts, Inc. Att: Okflutefest PO Box 38 Tahlequah, OK 74465,
with application by deadline.
2.
Application Deadline
is Monday September 15th, 2008 (All Applications MUST be
postmarked by Midnight September 15th, 2008)
3. Cancellation deadline is Monday September
15th, 2008.
A. Cancellations must be sent in the form of a
letter, signed by the Vendor, or via email directly from Vendor.
Cancellation requests must be postmarked by the deadline above. No
booth fee refunds after September 15, 2008. No exceptions.
DATES AND
TIMES:
4. The VENDOR
agrees to abide by the times and dates indicated below for set up,
sales, and tear down.
Application
Deadline Cancellation
Deadline Check-in/Set-up
allowed Check-in/Set-up
allowed Arts and Crafts
Sales Arts and Crafts
Sales
Monday
September 15th, 2008 Monday,
September 15th, 2008 Friday, October 3rd, 2008 Saturday, October 4th, 2008 Saturday, October 4th,
2008 Sunday,
October 5th, 2008
Midnight Midnight 10:00 a.m. to 4:00 p.m. 8:00 a.m. to 9:00 a.m. 10:00 a.m. to 5:00 p.m. 10:00 a.m. to 5:00 p.m.
OUTDOOR BOOTH FEES:
5. BOOTH
FEES: VENDOR fee for outdoor booth space must be postmarked by Monday
September 15th, 2008.
A. Outdoor
Booth: One 10 feet X 10 feet outdoor booth space. One Hundred Dollars
($110.00)
6. Accepted forms of payment are:
check, money order, or cashier’s check.
a. Checks: Outdoor Booth space is reserved
upon check clearing bank. No booth or table space will be reserved if
check does not clear unless alternative form of accepted payment
is
produced.
b. No outdoor booth site will be reserved
without advance payment.
c. Each Additional
Outdoor Booth space(s) requires additional full fee per outdoor
booth space requested.
d. Payments accepted from March 1st , 2008
through September 15th, 2008.
e. Any available outdoor booths requested
after the deadline will include a $25.00 non-refundable late fee. (This late fee will only be void if booth
assignment occurs due to a vendor cancellation).
f. No discounts apply.
7. Booth spaces are limited. Early
registration is the best form of confirming a space. Once the spaces
are filled no other forms of vendors will be accepted. In such case
that we have a cancellation we will offer a first come first serve
basis.
8. OUTDOOR
BOOTH SITES:
a. Outdoor
booth sites measure approximately ten feet by ten feet (10 feet x 10
feet);
b. A ten foot by ten foot space will be
considered one vendor booth space
c. Vendors wishing to erect a larger tent
(i.e. a 10 feet x 20 feet) should consider renting multiple spaces.
9. EXHIBITED WORK: The VENDOR hereby
certifies that at least 70% of booth or table must be original work
made or produced by the actual VENDOR(S) and be of WORLD MUSICAL INSTRUMENT EMPHASIS OR FINE
ARTS AND CRAFTS. PREFERENCE WILL BE GIVEN TO VENDOR(S) EXHIBITING
NATIVE AMERICAN OR NATIVE AMERICAN STYLE MUSICAL INSTRUMENT EMPHASIS.
a. Musical VENDOR’S original
handmade/produced wok may include but not limited to original
handmade/produced Native American or Native American Style flutes,
Drums, Ocarinas, Rattles, Didgeridoo, World Flutes, World Musical
Instruments, Bags, Stands, Music, CDs, etc. b. Fine Arts and
Crafts VENDOR’S original handmade/produced work may include but not
limited to painting, sculptures, photography, jewelry, woodwork,
prints, etc.
c. Booth will be inspected to assure that the work described in the
application is the work shown.
d. Remaining 30% of booth can be other goods approved by ORGANIZOR.
Please list all goods on application.
10. BOOTH / TABLE SPACE INSPECTIONS:
VENDOR booth and table spaces will be inspected throughout the weekend
to assure that the work described in the application is the work shown.
11. No out of trunk sales will be
allowed.
12. CHECK-IN and SET-UP: Packets
will be passed out to VENDORS at check-in and contain specific set-up
instructions and location.
a. All VENDORS
must check in at the organizer’s booth prior to setting up their booth
or table space.
b. Please be considerate of other VENDORS
during set up; unload the contents of your booth, THEN MOVE YOUR
VEHICLE prior to constructing the exhibit.
c. All vehicles must be removed by one hour
before the festival opening.
13. SITE OCCUPATION: No site
shall be occupied until an ORGANIZER representative has checked in
VENDOR. No check-in is allowed
after 4:00 p.m. Friday October 3rd, 2008 or after 9:00 a.m. Saturday
October 4th, 2008.
a. The
ORGANIZER hereby agrees that the VENDOR may set up an assigned booth
space(s) herein identified on Friday, October 3rd, 2008, between 10:00
a.m. to 4:00 p.m. No check-in allowed after 4:00 p.m. As well as,
on Saturday October 4th , 2008 between 8:00 a.m. to 9:00 a.m. No
check-in allowed after 9:00 a.m.
14. TEARDOWN: Check-in packet
will contain specific tear down instructions.
a. EARLY TEAR DOWN WILL NOT BE PERMITTED
unless directed by the festival ORGANIZER.
b. Tear down booth first, then quickly move
your vehicles to load.
15. SHARING: VENDORS
opting to share a booth(s) must indicate so on their application and
signatures of all parties are required. Only one application is
necessary for shared both space. Applications will not be
accepted until all parties have been reviewed. All parties must follow
rules and guidelines of this contract.
16. ARTIST PRESENT: VENDORS
must be present during the festival.
17. VENDOR IMAGERY FOR MARKETING:
The VENDOR agrees to allow ORGANIZER to photograph, and/or record
VENDOR and VENDOR’S work/booth during the entirety of the Oklahoma
Flute Festival. VENDOR also agrees to release any and all rights and
claims to such material; to be used for any future marketing and
promoting purposes by the ORGANIZER.
a. Includes
Images submitted as part of VENDOR application for the Oklahoma Flute
Festival.
18. OTHER: The VENDOR will not
sell any guns, knives, or other weapons, whether toy or real; nor any
live animals; or conduct any game of chance. Political booths are
prohibited. All activities must comply with the laws of the State
of Oklahoma.
19. FOOD OR BEVERAGE: The
VENDOR shall not serve or sell food, beverages, or water in his/her
assigned booth site(s). The ORGANIZER reserves the right to
require the removal of any item that may present a conflict with Rules
and Regulations.
20. ELECTRICAL OUTLETS AND GENERATORS:
The VENDOR exhibiting outdoors will have a very limited amount of
booths with access to 110 volt electrical outlets. These booths
will be sold as a first com first serve basis and an additional fee of
$50.00 on top of the regular vendor rental fee. Portable generators
will not be allowed under any circumstances. Battery operated amplifier
only will be allowed and must be run through personal listening devices
(headphones).
21. DRUGS AND ALCOHOLE: The
VENDOR hereby agrees that no sale, dispensing, or consume of any form
of illegal drugs or alcoholic beverages will not be allowed on the
grounds of Cherokee Heritage Center during any Oklahoma Flute Festival
related event.
22. TRANSPORTATION: The VENDOR
shall furnish all necessary transportation and all appropriate
equipment, tools, and supplies, such as display tables, chairs, etc.,
necessary for operation.
a. VENDOR
agrees to remove all equipment, inventory, and personal property from
CHEROKEE HERITAGE CENTER no later than 7:00 p.m. on Sunday, October
5th,, 2008.
23. RV’s AND TRAILERS: RV’s,
trailers, dual wheeled, dual axle vehicles, or other vehicle in excess
of normal automobiles and light utility vehicles (conversion vans,
pick-ups) are allowed on CHEROKEE HERITAGE CENTER grounds in designated
parking areas during festival hours only. RV and overnight tent
camping is NOT allowed on CHEROKEE HERITAGE CENTER property, but is
available at Cherokee Landing State Park (about 10 minutes away).
24. LODGEING: Rooms are
available at several local hotels on a first come first serve basis.
TENKILLER LODGE, festival hotel of the Oklahoma Flute Festival 2008 may
have rooms available. For reservations please contact TENKILLER
LODGE at: 918-453-9000. For a more complete list of places to
stage please visit website.
25. SALES TAX: The VENDOR
shall be solely responsible for payment of all required taxes to local,
state, and federal authorities and shall keep such records of
transactions as may be required by such authorities. Oklahoma
State tax information will be provided in your check-in packet.
26. TRASH: The VENDOR shall be
responsible for the clean up of his/her assigned site(s), including
bagging and tying all trash bags and delivering the bagged trash to
designated trash pick up locations.
27. CHEROKEE HERITAGE CENTER GROUNDS
AND TENT ANCHORS: The VENDOR shall not damage, cut, or drive
nails or any other foreign object into any trees nor damage or deface
any property on CHEROKEE HERITAGE CENTER premises. Oklahoma
weather can produce gusty winds, VENDORS should anchor their booths
accordingly to prevent injury to themselves and others. Heavy
weights (sandbags) on each leg of the booth are recommended.
28. LIABILITY: The ORGANIZER
and CHEROKEE HERITAGE CENTER will NOT be held responsible for any
accidents or injuries in or around VENDOR booth(s) or on CHEROKEE
HERITAGE CENTER property, nor for any damage or theft of property
belonging to the VENDOR.
29. TRANSFER OF AGREEMENT: The
ORGANIZER and the VENDOR hereby agree the services specified in this
Agreement may not be transferred, delegated, or assigned in any way
shape or form or for any reason.
30. AGREEMENT TERMINATION: This
Agreement may not be terminated prior to its normal conclusion, except
as provided in this section. The ORGANIZER may terminate this Agreement
without notice and forthwith remove the VENDOR from the premises for
selling UNAUTHORIZED ITEMS, failure to sell from assigned site(s), or
breach of any part of this Agreement, including without limitations,
failure to timely pay the booth fee set forth herein.
a. No refunds
shall be given to the VENDOR should this Agreement be terminated due to
VENDOR being removed from the premises for any reason including
rain.
b. The VENDOR shall receive a refund of the
booth site fee in the event the Oklahoma Flute Festival is formally
canceled by the ORGANIZER.
c. The VENDOR may terminate or cancel this
agreement by mailing or emailing a request in writing, which states
reasons for cancellation. This request must be postmarked no later than
September 15th, 2008 in order to receive a refund; otherwise this
agreement may not be terminated or canceled prior to its normal
conclusion, without the prior written consent of the ORGANIZER.
d. NO refunds will be given if VENDOR
terminates this agreement after the Cancellation deadline of September
15th, 2008.
e. No refund will be issued due to inclement
weather.
31. VENDOR AS INDEPENDENT CONTRACTOR:
The parties hereto stipulate and agree that, under this Agreement, the
VENDOR is not acting as an agent, employee, representative, partner,
nor joint venturer of the ORGANIZER, but shall at all times and for all
purposes have the status of independent contractor. The ORGANIZER shall
not control the manner or methods by which the VENDOR performs Arts and
Crafts Sales, except as expressly provided for herein.
32. VENDOR RESPONSIBILITY AND
LIABILITY: The VENDOR assumes the entire responsibility and
liability for:
a. Losses,
damages, and claims arising out of injury to his/her own personal
property or party.
b. Damage to the VENDOR'S displays equipment,
or other property.
c. VENDOR agrees NOT to hold liable or
responsible in any form the ORGANIZER, its employees, event
coordinators, guests, volunteers, and participants against any and all
claims or expenses for such losses, arising out of the performance of
this Agreement.
LogJaM Arts, Inc. Oklahoma
Flute Festival ARTISANS
AGREEMENT
This
Agreement is made and entered into this _______________ day of
____________________, 2007, by and between the LogJaM Arts, Inc.
P.O. Box 38, Tahlequah, Oklahoma 74465 (hereinafter referred to as the
"ORGANIZER"), and
(Please print or type name,
address, telephone number and tax identification or social security
number.)
(Now after referred to as the
"VENDOR").
WHEREAS, the ORGANIZER has Arts and Crafts sites
available for rental at the CHEROKEE HERITAGE CENTER during the
Oklahoma Flute Festival, and WHEREAS, the VENDOR wishes to enter into
an agreement with the ORGANIZER to rent an Arts and Crafts site.
NOW, THEREFORE, and in consideration of the mutual
covenants, promises, agreements, understandings, and conditions
contained herein, the parties mutually promise to the other, agree, and
understand as follows, to wit:
□ 10X10
Outdoor booth space (110.00)
□ 10X10 Outdoor booth space with electricity ($160.00)
(limited
quantities, check for availability)
By
signing below vendor agrees to the following:
I (VENDOR)
have read and agree to all rules, guidelines, and regulations found
either in this contract or on the website for the Oklahoma Flute
Festival.
I (VENDOR)
have included or emailed two images of goods to be sold at the Oklahoma
Flute Festival.
VENDOR(S):
__________________________________________________
__________________________
Signature
Date
__________________________________________________
__________________________
Signature
Date
__________________________________________________
__________________________
Signature
Date
Make Check or Money Order
Payable to: LogJaM Arts, Inc.
The
VENDOR shall return to the ORGANIZER, the signed original of this
Agreement with payment.
LogJaM Arts,
Inc.
Attention:
OK Flute Fest
P.O. Box 38
Tahlequah,
OK 74465
